Space Committee

LUSC Operating Guidelines

Purpose and Scope

All University buildings and land belong to the University as a whole and are subject to assignment and reassignment to meet the institution's overall priorities and needs. 

The Lincoln University Space Committee is the steward for all main campus and additional location facilities and has funding oversight for construction projects regardless of the funding source. The Lincoln University Space Committee (LUSC) will make decisions concerning the use and renovation of space; the allocation of existing space; and planning for future allocation needs.

The Provost is responsible for allocations of all university space including additional location rental space in consultation with the LUSC. Decisions are made after careful consideration of all relevant factors and consultation with the units involved. Relevant factors include: adherence to the master plan, compatibility with existing use of space, university strategic priority and cost.

Charge

  • Develop principles, policies, and procedures for allocating and reallocating space.
    • Review all plans and proposals for allocating and reallocating space, such as:
    • Transferring space between divisions
    • Changing the current use of space
    • Proposing structural changes
    • Reallocating vacated space
    • Providing space for new programs or positions
    • Planning new facilities
  • Consult with areas affected by a space request to finalize a space allocation agreement
  • Develop and maintain a space inventory.
    • Request audits of space allocation as necessary to determine current usage.
    • Produce reports for the President

Making a Space Request 

Requests for new non-academic space, reallocation of space, or change in use of space must be submitted to the LUSC using the space request form which must be signed by the appropriate Vice President. Space requests from academic units must be approved by Dean of the Faculty. Persons making requests may request to appear before the LUSC.

Space Committee Guiding Principles

  • Responsibility: The University Space Committee makes all allocations of university space, both on main campus and atadditional locations.
  • ADA Compliance: All newly constructed University buildings, renovations to existing buildings (including improvementsto the path of travel serving the renovated primary function area), will be reviewed and evaluated in accordance withADA Guidelines to ensure that they are accessible to and functional for individuals with disabilities
  • Transparency: Activities of the Lincoln University Space Committee will be transparent. Meeting agendas, meetingminutes and the status of all requests will be available for review.
  • University Cohesion: Decisions made by the University Space Committee will support creating a cohesive campus thatreflects goals of the Lincoln University Strategic and Master Plans.

Space Planning Principles 

  • Space use should support the overall mission of the university: Lincoln University, the nation’s first degree-granting Historically Black College and University (HBCU), educates andempowers students to lead their communities and change the world.
  • Each division’s strategic plan should include long range space planning.
  • Prior to starting projects that create new space, reallocate space or change the use of existing space, a space requestform will be submitted for approval by the Lincoln University Space Committee
  • All proposals submitted to the Office of Sponsored Programs for external funding that request allocation of space or that changes the use of existing space will be reviewed by the Provost and reported to the LUSC.
  • Wherever feasible, use and assignment of space should be maximized for different functions. For example, a classroom that is not in use could be used to fill a department’s need for meeting space.

Priorities for Assessing Space Requests 

  • Availability of safe and accessible teaching space to meet course offerings and curricular needs will be highest priority.
  • Availability of safe and accessible space to support the transformative student experience through student activities and student support will be the second highest priority.
  • Availability of safe and accessible space to support university operations will be the next priority.
  • Requests for co-location of programmatically related activities will have a higher priority than co-location of non-programmatically related activities.
  • Priority consideration will be given to space requests attached to funding that has been approved.
  • Each full-time faculty member should have a private office.
  • Privacy is more important than size of office space.
  • A department head or supervisor should have proximity to supervised staff.

Credit: Adapted from Winston Salem State University and University of Arizona Space Committee Guidelines