Supervisor Information Board–Student Employment

Hiring Students to Work in Your Department

  • Interested in hiring students with Federal Work Study?  Don't have departmental funds to hire student employees?  If yes, click here and follow these steps!
  • Do you have funds to pay a student employee?  Will your office use departmental funds or grant funds to pay for position?  If yes, click here and follow these steps!
  • During summer break, Office of Student Support Services sent an email notifying departments to submit names of returning students they want to be awarded FWS funds.  Did your office submit names to Office of Student Support Services?  Now, are you ready to begin the process to hire them?  If yes, click here and follow these steps!

Job Posting Forms

Job Vacancy Announcement

Job Description

​Not interested in posting the job for all students to apply?  Will you identify students on your own to apply for position?  If yes, simply complete the Job Vacancy Announcement form and at top right corner write "DO NOT POST."

Track Student Hours

Fall Tracking Sheet

Spring Tracking Sheet

FAQs

My student employee did not get paid.  What should I do?

  • Did you receive the "yellow" copy of student's contractual agreement before he or she began work?  If no, the student may not have finished all required steps to begin working.  Failure to complete all necessary steps prior to working will result in nonpayment of hours worked.  Email Ms. Sandra Upsher-Nixon to determine student's employment status.  
  • Have you approved your student’s time in Paycor?  Supervisors are responsible for approving student employee’s time in Paycor for each pay period.  Students who are working off campus (ex. YMCA) and do not have the ability to clock in/out using Paycor should track their time using the Bi-Weekly Time and Attendance Form.  Students are responsible for having their timesheet approved by the site supervisor prior to providing to the supervisor at Lincoln University for final approval and input into Paycor.  Please reference the 2018 Payroll Schedule to confirm pay period and processing dates.

How should I keep track of my student employee hours?  

  • Students are required to clock in/out using Paycor.  Paycor gives you the ability to track your student employee hours as well as how much a student employee has earned to date.   As a backup, you may also request that your student complete a paper time sheet to track time/earnings.  Feel free to use Bi-Weekly Time and Attendance Form to help track your student’s hours.

I want to hire a student.  How do I verify he or she has federal work study?

  • All students under Federal Work Study will receive a financial aid award letter that outlines how much the student has been awarded.  Students may access web advisor to get a copy of their award letter.

Supervisor Orientation

The video below is a general PowerPoint overview of the Student Employment program. There is no sound.

Download the Powerpoint

 

Supervisor Orientation Online Quiz –(For Department Supervisors only)

  • Take Online Orientation Quiz
  • You must enter your name, email address, & phone extension.
  • Quiz is password protected.  Enter password listed within the memo sent by Student Employment Program Office.  Password must be entered in ALL CAPS.
  • You must pass quiz with at least an 80%.
  • You must print certificate issued upon passing quiz.  Send copy of certificate to Student Employment Office.